When you run a business the destruction of sensitive documents is something that you must consider for your business. It doesn’t matter what industry you are in or the size of your business.
There are times when the only way to have information remain confidential is to shred documents. Having a document shredding policy in place is one of the best ways to ensure that your confidential data does not get leaked.
You may be wondering about all the benefits of having this type of policy in place. Here’s a look at some of the main ones you’ll enjoy.
Protect Personal Information
One of the major benefits of having a document shredding policy is that you’ll be able to protect the personal information of clients and your employees.
Often your business may have to deal with sensitive financial, legal, or medical information about your employees or your clients. You will want to ensure that when this information is no longer relevant or needed it is disposed of safely.
Protect Trade Secrets
Trade secrets are one of the major ways in which a business helps to distinguish itself from others. Information about a trade secret can easily be found when documents are discarded, in trash bins and waste paper baskets.
If an employee accidentally threw away confidential data into the garbage and it is found by the wrong person then an important part of your trade secrets along with sensitive information on financials may get into the hands of the wrong person.
It Gives Clear Direction
A shredding policy will help employees identify exactly what is meant by sensitive information. A strict policy ensures that your employees know what type of documents need to be shredded and when they need to be shredded. This avoids confusion.
Having a document shredding policy in place means that everyone knows their responsibilities concerning sensitive information about the company. A document shredding policy reiterates the fact that all employees have a vital part to play in the protection of the trade secrets and confidential information of the company.
Comply with the Law
In some places, it is illegal to keep and retain information about people beyond a certain time limit. You need to be aware of the laws for retaining information where you do business.
One way to make sure that you are in compliance is to shred all documents once the time for legally retaining information has passed. If you need extra help you can always get document management services. This will help you to maintain the privacy of any information you collect.
As you can see a document shredding policy is extremely beneficial for the protection of the privacy of your business and anyone you do business with.
You must have a strict policy in place so that all employees know their role in maintaining confidentiality in your business.
Once your employees know what is expected of them and act accordingly. Your business will be safe from the leakage of sensitive information.